Writing Business Communication

Writing in Plain Language

Make complex ideas clear, concise, and easy to act on

Writing in Plain Language logo
Quick Course Facts
17
Self-paced, Online, Lessons
17
Videos and/or Narrated Presentations
5.3
Approximate Hours of Course Media
About the Writing in Plain Language Course

Writing in Plain Language helps you create clear, practical content that readers can understand quickly and use with confidence. This course shows you how to make complex ideas clear, concise, and easy to act on while improving the quality of everyday professional communication.

Learn How To Write In Plain Language With Clarity And Confidence

  • Identify unclear language and remove jargon without losing accuracy
  • Write short, strong sentences and organize information for fast reading
  • Improve emails, procedures, policies, and reports with clearer Writing
  • Use headings, lists, tone, and editing techniques to support reader understanding

A practical course on Writing in Plain Language for clearer workplace communication and better reader outcomes.

In this course, you will learn the foundations of clear writing and discover how plain language helps real readers get what they need faster. You will explore who your reader is, how to spot hidden complexity, and how to choose direct words that improve clarity without oversimplifying your message. Each lesson is designed to help you make complex ideas clear, concise, and easy to act on in a wide range of workplace documents.

You will also practice sentence-level clarity, stronger document structure, and reader-friendly formatting such as headings, lists, and labels. The course covers how to replace passive and vague language, write instructions people can follow, and create emails, messages, policies, and reports that are easier to read. Along the way, you will learn how to maintain professionalism while using a more human tone, and how accessibility and inclusive language improve understanding for broader audiences.

By the end, you will know how to review, test, and refine your work with a repeatable plain language workflow. You will be able to edit for brevity and precision, reduce confusion in formal documents, and communicate with more confidence across different contexts. After taking this course, your Writing will be clearer, more efficient, and far more effective for the people who rely on it.

Course Lessons

Full lesson breakdown

Lessons are organized by topic area and each includes descriptive copy for search visibility and student clarity.

Foundations of clear writing

1 lesson

This lesson defines plain language as writing that people can understand, use, and act on the first time they read it. You will learn the core standards of plain language, how it differs from oversimp…

Writing for real needs

1 lesson

Lesson 2: Who the Reader Is

18 min
This lesson shows how plain language starts with a real reader, not a generic audience. Professor Mark Davis explains how to identify who will read your message, what they already know, what they need…

Diagnosing unclear writing

1 lesson

Lesson 3: Finding Jargon and Hidden Complexity

18 min
In this lesson, learners practice spotting jargon and hidden complexity in draft writing before they try to simplify it. The focus is diagnostic: identifying where meaning gets buried by acronyms, inf…

Simple vocabulary with precision

1 lesson

Lesson 4: Choosing Direct Words

18 min
This lesson focuses on one of the fastest ways to make writing clearer: choosing direct words. Students learn how to replace vague, abstract, or inflated wording with simple vocabulary that says exact…

Sentence-level clarity

1 lesson

Lesson 5: Writing Short, Strong Sentences

18 min
Short, strong sentences help readers understand your message quickly and act on it with confidence. In this lesson, Professor Mark Davis shows how to reduce sentence length without making writing chop…

Structure before style

1 lesson

Lesson 6: Organizing Information for Fast Reading

20 min
Fast readers do not read every word; they scan for the structure that tells them where to go next. In this lesson, you will learn how to organize information so busy readers can find the main point, f…

Helping readers scan

1 lesson

Lesson 7: Using Headings, Lists, and Labels

18 min
This lesson shows how headings, lists, and labels help readers scan a document quickly and find what matters. You will learn when to break content into sections, when a list is clearer than a paragrap…

Making responsibility and action clear

1 lesson

Lesson 8: Replacing Passive and Vague Language

18 min
This lesson shows how to replace passive and vague wording with direct, accountable language. You will learn how to identify who is doing what, choose stronger verbs, and remove phrases that hide resp…

Writing tasks people can follow

1 lesson

Lesson 9: Explaining Procedures and Instructions

20 min
In this lesson, learners practice how to explain procedures and instructions in plain language so people can complete tasks correctly the first time. The focus is on sequence, clarity, and usability: …

Everyday workplace communication

1 lesson

Lesson 10: Writing Clear Emails and Messages

18 min
Clear emails and messages help people understand what you need, respond faster, and make fewer mistakes. In this lesson, you will learn how to write workplace messages that are simple, direct, and eas…

Reducing confusion in formal documents

1 lesson

Lesson 11: Simplifying Policies and Rules

20 min
This lesson shows how to turn dense policies, procedures, and rules into plain language people can understand and follow. Professor Mark Davis walks through the most common sources of confusion in for…

Clarity in longer documents

1 lesson

Lesson 12: Making Reports More Readable

20 min
Long reports lose readers when the main point is buried in dense text, vague structure, or unnecessary detail. This lesson shows how to make reports easier to scan and understand by using clear headin…

Sounding human without losing authority

1 lesson

Lesson 13: Tone, Voice, and Professionalism

18 min
This lesson shows how to sound human without sounding casual, vague, or unprofessional. Learners will see how tone, voice, and professionalism work together in plain language writing: choosing words t…

Cutting clutter without cutting meaning

1 lesson

Lesson 14: Editing for Brevity and Precision

20 min
This lesson focuses on how to edit a draft for brevity and precision without damaging the message. Learners will practice identifying words, phrases, and sentences that add length but not meaning, the…

Writing for broader audiences

1 lesson

Lesson 15: Accessibility and Inclusive Language

18 min
Accessible, inclusive writing helps more people understand your message the first time they read it. In this lesson, Professor Mark Davis shows how to choose words that avoid bias, reduce confusion, a…

Checking whether the writing works

1 lesson

Lesson 16: Reviewing and Testing Plain Language

20 min
This lesson focuses on how to check whether plain language actually works for real readers. Professor Mark Davis shows how to review a draft for clarity, scan for hidden complexity, and test whether p…

Applying the process to your own writing

1 lesson

Lesson 17: Building a Plain Language Workflow

20 min
This lesson turns plain language principles into a repeatable workflow you can use on real drafts. You will learn how to plan for your reader, draft with a simple structure, revise for clarity and act…
About Your Instructor
Professor Mark Davis

Professor Mark Davis

Professor Mark Davis guides this AI-built Virversity course with a clear, practical teaching style.